WHAT YOU'LL BE DOING: Reporting to the Assistant General Manager ("AGM") – Human Resources or the Division Lead of HR Programs and Services, this single-incumbent management classification serves as a member of the Park District's management team and is responsible for planning, organizing, and implementing the goals, objectives, policies, procedures, and priorities of the Park District's risk management and occupational health and safety programs.
Under general direction, the position provides expert advice, consultation, and recommendations; oversees administrative and operational activities including workers' compensation, insurance and self-insurance, and health, safety, and regulatory compliance programs; develops program standards; supervises and evaluates program and operational staff; ensures compliance with applicable regulatory agency and Park District requirements; and performs related duties as assigned.
This classification is distinguished from the higher-level classification of Division Lead of HR Programs and Services in that the latter has overall responsibility for the management and direction of the entire Division comprised of multidisciplinary programs and staff, whereas the former is concerned primarily responsible for the operation and administration of the various programs and staff within the Risk Management Department.
Essential Functions:
Plans, develops, implements, and evaluates assigned risk management and occupational health and safety programs, services and activities including comprehensive insurance programs, risk reduction, accident prevention, loss control, self-insured liability, workers' compensation claims, safety compliance, and emergency response programs designed to prevent injury, occupational illness and damage to property within the Risk Management Department Develops short- and long-term program plans.
Supervises and evaluates assigned staff consisting of professional, technical, and support staff, and/or volunteers/interns, as well as consultants and contractors Develops program standards, goals and objectives in line with the Park District's mission, vision and master plan Provides assessment of compliance requirements of federal, state, and local laws, regulations, guidelines, and practices Ensures compliance and makes recommendations for updates Maintains District-wide health and safety policies, procedures, and directives according to state and federal rules and regulations.
Maintains Park District safety-related manuals and documentation, including preparation and distribution of appropriate communications and updates Oversees the conduct of safety audits and investigations, including facility and site safety inspections, job hazards analyses and other evaluations to identify hazards and potential risks Advises on workplace violence issues and participates in threat assessments including the implementation of recommendations or investigations into incidents of workplace violence.
Develops and administers the budget for assigned programs and projects May assist the AGM - Human Resources, in the preparation of the Division's annual budget Oversees the review and approval of contracts for insurance Makes recommendations regarding contract revisions Interfaces with the Legal Division on contract language Determines appropriate insurance coverage Markets, negotiates, and purchases casualty and property insurance coverage District-wide Manages the Park District's self-insurance program Oversees and participates in developing, receiving, reviewing, and processing information for a variety of departmental, state-mandated, and statistical reports and records, including Occupational Safety Health Act (OSHA) logs, annual self-insured worker's compensation reports, auto and/or employee accident reports, property damage reports, claims analysis, workers' compensation claims expenses, medical auditing summary, and other related reports.
Collaborates with internal Divisions to identify and analyze potential exposure to loss and safety hazards Examines alternative risk management or loss control techniques.
Designs and implements risk management and mitigation measures and techniques Monitors the effectiveness of techniques implemented Develops and conducts District-wide risk management and occupational health and safety training and education programs.
Serves as a technical resource for Park District management and the Board Reviews property, casualty, workers' compensation, disability, and self-administered liability claims Monitors claim activity Interfaces with appropriate parties for claim resolution Participates in and coordinates case strategy development, evaluations, and settlement negotiations in coordination with General Counsel Assists in overseeing the workplace accommodations and light duty program, administers and manages the Return-to-Work Program, coordinates return-to-work activities with department management and medical providers to ensure appropriateness of assignments and work limitations.
Administers, manages and coordinates the District's Department of Motor Vehicles (DMV) Employer Pull Notice (EPN) Program Serves as a Park District representative to outside agencies, organizations, contractors and the public Serves as a subject matter expert on a variety of internal committees, work groups, and task forces May present to, or prepare material for, the General Manager and/or Board of Directors Establish and maintain positive working relationships with individuals, service providers, public and private agencies and others to ensure that programs and activities are responsive to Park District needs.
Performs other duties as assigned.
Requirements:
Minimum Qualifications Education:
Equivalent to a bachelor's degree from an accredited college or university in risk management, business or public administration, occupational safety or a related field;
Experience: Five years (5) of full-time experience in the administration of a comprehensive risk management, loss control, industrial hygiene, or occupational health and safety program, including two (2) years in a supervisory capacity.
License or Certificate: Possession of a valid Class C California Driver's License and demonstrate the ability to travel to various Park District locations in a timely manner as required in the performance of duties is a condition of initial and continued employment.
Additional Information The following generally describes the knowledge and ability required to enter the job and/or to be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Principles, practices, theories, and methods of safety and risk management programs, including property and liability, loss control, workers' compensation, infectious disease, workplace accommodations under federal and state law, and safety compliance programs
Principles of effective supervision
- The Park District's Equal Employment Opportunity Policy objectives
- Principles and practices of program development and administration
- Legal and administrative requirements for implementation and administration of fully-insured and self-insured programs
- Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to safety and risk management programs, projects, and operations, including OSHA and CAL/OSHA requirements regarding workplace safety and reporting
- Contract law as it applies to general liability, bodily injury and claims adjustment
- Americans with Disabilities Act accommodations
- Information technology and its uses to enhance business performance and efficiency
- Fiscal and budgetary practices and policies; principles and practices of leadership
- Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly
- Techniques for effectively representing the Park District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations
- Methods and techniques for the development of presentations, business correspondence, and information distribution
- Research and reporting methods, techniques, and procedures; recent and on-going developments, current literature, and sources of information related to risk management and occupational health and safety programs; principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations
- Park District and mandated safety rules, regulations, and protocols; and customer service techniques by to effectively dealing with the public, vendors, contractors, and Park District staff
- Principles of effective supervision
- The Park District's Equal Employment Opportunity Policy objectives
- A supervisor's role in the Equal Employment Opportunity Policy objectives and the processes available to meet objectives; information technology and its uses to enhance business performance and efficiency
- Labor relations principals
- Fiscal and budgetary practices and policies
- Principles and practices of program planning, administration and evaluation
- Related laws, rules, regulations, and policies.
Ability to:
- Plan, direct, organize, and coordinate the operational activities of the risk management and occupational health and safety programs
- Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and risk management and occupational health and safety programs
- Evaluate program activities and staff
- Plan, organize, assign, and review the work of subordinates
- Train, guide and evaluate the development of subordinates
- Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations
- Effectively contribute to the Park District's equal opportunity employment policy objectives
- Analyze, classify, and rate risks, exposure and loss expectancies
- Evaluate alternatives and make recommendations on courses of action to mitigate risk and loss; identify and respond to issues, concerns, and requests from employees, labor groups, executive team members, Board members, and the community
- Effectively represent the Park District and assigned programs in meetings with various educational, business, professional, regulatory, and legislative organizations
- Communicate clearly and effectively both orally and in writing
- Prepare detailed reports and correspondence
- Demonstrate interpersonal sensitivity
- Exercise sound judgment, initiative, and tact
- Analyze and problem solve
- Manage multiple competing priorities
- Ensure the confidentiality of sensitive employee information for past, current, and future employees
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
- Analyze complex technical and administrative risk management problems, evaluate alternative solutions and recommend or adopt effective courses of action; and establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal and external customers.
Application Procedures:
Must be able to pass a Level 1 background check. In addition to the regular work schedule, this position may be required availability to work evenings and/or weekends to attend meetings and trainings as needed. MANAGEMENT DESIGNATION: This position is not affiliated with a union and is considered part of the Management group and is exempt from the provisions of the Fair Labor Standards Act (i.e. is not eligible for overtime); in addition to the regular work schedule, this position may require availability to work evenings and/or weekends. The probationary period for this position is one year. This position is designated as "at-will" and serves at the pleasure of the General Manager.