Resources

Administrative Services Officer

Job Description:

The County of Yuba is currently recruiting for the position of Administrative Services Officer in the Administrative Services Department. Under general direction, plans, organizes, directs and coordinates the financial and administrative service activities including areas such as human resources, contract administration, grants management, purchasing, facility management, information technology, legislative and regulatory compliance, and/or office management, for a division within a large department or a small department; develops, organizes and manages programs or projects; coordinates and assists management in the development and preparation of complex budgetary, fiscal and financial reports; and performs other duties as assigned.

Examples of Duties:
• Plan, supervise, and participate in administrative services for assigned department/division, which may include human resources, contract administration, grants management, purchasing, facility and fleet management, information technology, legislative and regulatory compliance, and/or office management.
• Assist in the development and implementation of department/division goals and objectives; establish schedules and methods for assigned administrative services functions.
• Plan, prioritize, assign, supervise, and review the work of assigned clerical and/or technical staff; provide and/or coordinates staff training; provide proactive and informational performance feedback to employees on an ongoing basis; conduct performance evaluations in a timely and effective manner; provide recommendations on hiring, demotion, and employee discipline.
• Manage the collection and preparation of detailed budgets; perform budget revenue and expenditure analysis review and makes recommendations; prepare detailed quarterly financial reports for various internal and external agencies; maintain continuous review of expenditures and revenue.
• Administer and participate in division/department accounting/fiscal operations including accounts receivable, accounts payable, payroll, and fiscal record-keeping and reporting.
• Coordinate fiscal activities with the state and federal agencies/funding sources, the State Controller's Office, the County Administrative Office, and other County departments/divisions as necessary and as appropriate.
• Analyze alternatives and makes recommendations regarding such matters as organizational structure, staffing, facilities, and productivity, and policy and procedure development and implementation.

Requirements:

The ideal candidate is a detail-oriented professional with strong experience in planning, implementing and developing budgets and fiscal operations. This individual has a proven ability to lead teams, manage projects, and ensure compliance with legislative and regulatory requirements. Strong problem-solving and analytical skills are essential, along with the ability to evaluate organizational needs and recommend process improvements. The ideal candidate is a clear communicator who collaborates effectively with all associated staff, departments, state and federal agencies, and other stakeholders.

Qualifications:
MINIMUM: Bachelor's Degree from an accredited college or university with major coursework in Accounting, Business Administration, Economics, Finance, Public Administration or related field and three years of progressively responsible professional experience in accounting, statistical, operational, or financial analysis which has included two years as a lead on a project or day-to- day basis.
Candidates with strong experience who lack the degree are encouraged to apply. Relevant experience can be substituted for the education on a year-for-year basis.
PREFERRED: In addition to the minimum, additional years of experience as defined above in a public agency setting and supervisory or management experience in accounting, statistical, operational, or financial analysis.

Special Requirements:
Must successfully complete an extensive and thorough background investigation, which may include Live Scan fingerprinting prior to hire. Respond to emergency situations during weekends, holidays, and other off hour shifts. Must file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

Licenses and Certification:
The ability to obtain a valid California Class C driver's license within ten (10) days of employment; maintain throughout employment.

Work Environment:
Employees work in a typical office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. May be required to attend meetings outside the normal business hours.

Application Procedures:

Applicants must provide the following documents with their application by the filing deadline:
• Completed Yuba County Employment Application (Online or Hard Copy)
• Any Diplomas and Unofficial Transcripts
• Copies of Related Certifications

MINIMUM QUALIFICATIONS:
The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

RECRUITMENT SELECTION PROCESSES:
The recruitment process involves multiple steps which may include but are not limited to:
• Interview Screening
• One-Way Video Interviews
• In-Box Exercise
• Qualifications Appraisal Panels
• Department Interviews
(Please note: The entire recruitment process from recruitment opening date to start date could take 6 – 12 weeks for successful candidates)