Resources

Assistant Administrative Services Director

Job Description:

The County of Yuba is currently recruiting for the position of Assistant Administrative Services Director in the Administrative Services Department. Under administrative direction, assists the Administrative Services Director in planning, organizing and administering all phases of a Countywide administrative services and purchasing program, which includes facility acquisition, equipment and supplies purchases, countywide information technology services, facilities management, capital improvements, purchasing/contract coordination, custodial services, and mail services. Also assists the Administrative Services Director in the assigned role of OES Logistics Chief under the County's approved SEMS system; shares in providing administrative oversight for grant administration; provides expert professional assistance to County management staff in areas of expertise; act as a Director designee or in the Director's absence; and performs related work as assigned.

Examples of Duties:
• Develop and direct the implementation of goals, objectives, policies, procedures and work standards for the department; direct the preparation and administration of the department's budget.
• Plan, organize, administer, review and evaluate the activities of professional, technical, and office support staff, directly or through subordinate supervisors.
• Contribute to the overall quality of the department's service provision by developing, reviewing, recommending and implementing improved policies and procedures.
• Plan, develop and direct a comprehensive, multi-year capital improvement plan and act as project administrator on major capital projects.
• Manage the coordination of the Information Technology Division programs, plans and operations between technology divisions and County departments; allocate resources, decide methods, systems, processes and controls for effective execution of approved program plans and ensure service quality levels.
• Direct and participate in strategic and tactical planning to ensure the IT Division supports County Departments' information technology needs and to further the County's Strategic Plan.
• Plan, develop, and direct the services needed by county staff and the community in disaster emergency situations as OES Logistics Chief.
• Manage, coordinate and direct the installation, operation and maintenance of telecommunications equipment and facilities; implement telecommunications projects to effectively utilize voice, video and data communications networks and services.
• Administer County contracts, purchasing support, infrastructure, software, licenses and related central services activities.
• Prioritize and allocate available resources; review and evaluate program and service delivery, make recommendations for improvements and ensure maximum effective service provision.

Requirements:

The ideal candidate for the role is an experienced and collaborative leader with a comprehensive understanding of countywide administrative and operational services. This individual is a strategic thinker with demonstrated expertise in managing large-scale programs and diverse administrative functions, including staff management, IT services, purchasing, capital improvement projects, and disaster logistics.

Qualifications:
MINIMUM: Bachelor's Degree from an accredited college or university with major coursework in Public or Business Administration, Economics, Engineering, Computer Science or a related field and four (4) years of supervisory or management experience related to the work.
PREFERRED: In addition to the minimum, possession of an advanced degree in a related field and additional years of progressively responsible experience in administrative or general services with at least two (2) years of project management experience.
Licenses and Certification:
The ability to obtain valid California Class C driver's license within ten (10) days of employment; maintain throughout employment.
Special Requirements:
Must successfully complete an extensive and thorough background investigation, which may include Live Scan fingerprinting prior to hire. DMV printout prior to hire. Attend meetings outside of normal working hours. Respond to emergency situations during weekends, holidays and other off-hours shifts. Must file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.
Work Environment:
Generally a typical office setting. May be required to attend meetings outside the normal business hours. Occasionally may be required to travel for meetings or conferences outside normal business hours. Must file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

Application Procedures:

Applicants must provide the following documents with their application by the filing deadline:
• Completed Yuba County Employment Application (Online or Hard Copy)
• Any Diplomas and Unofficial Transcripts
• Copies of Related Certifications

MINIMUM QUALIFICATIONS:
The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

RECRUITMENT SELECTION PROCESSES:
The recruitment process involves multiple steps which may include but are not limited to:
• Supplemental Questionnaire
• Qualifications Appraisal Panels
• Department Interviews
(Please note: The entire recruitment process from recruitment opening date to start date could take 6 – 12 weeks for successful candidates).